I think you need to upgrade to the full version of Quicken, you'll be able to track those expenditures there. Frankly, QuickBooks is the way to go IMO.

Have you thought about getting help? Maybe someone to answer emails and do your bookkeeping? Not that I'm thrusting myself down anyone's throat.... But have you ever thought of getting a virtual assistant? A VA can handle your emails, do your bookkeeping, enter purchases into your databases, even help you communicate with your customers better. A VA is not like an employee, you wouldn't have to pay any taxes or benefits or anything like that, and you only pay for the time that person works...so if you only need 1 hour a day, you can just hire them for that hour.

Like I said, I'm not trying to sell myself on you, I just think that what you're talking about is a terrific example of why people decide to work with VAs. You're going to wear yourself out!